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FAQ's

Below are frequently asked questions regarding the Exhibitor Showcase at the 2017 North Dakota Governor's Workforce and HR Conference.
 
When is the Exhibitor Showcase?

 
Thursday, September 21 with set up from 8am to 9 am. The Exhibitor show will be open to attendees starting at 9 and finish at 5.
 
How long is the Exhibitor Showcase?
 
It is a one-day show that is held only on September 21.
 
When will I be able to set up for the Exhibitor Showcase?
 
8 am until 9 am on Thursday, September 21.
 
 
What size are the tables?
 
6 foot tables in an 8x8 space. 
 
Is electricity available?



 
Yes, but you must indicate that at the time of registration. Exhibitors are responsible for bringing their own extension cords. We will be using the electricity information you provided during registration to create the map of booths.
 
Is Wi-Fi available?
 
Yes. The password will be provided the day of the show.
 
What is provided to each exhibitor?


 
Exhibitors will receive a table, Wi-Fi password, and area for booth that is piped-and-draped off. The pipe and drape and table clothe provided will be black.
 
Will table cloths or extension cords be provided at each booth?

 
Yes, black table clothes will be provided by the Holiday Inn; however, tables will not have skirting. Exhibitors are allowed to bring their own skirting and/or tablecloths. 
 
Are Exhibitors required to give away prizes or gifts?






 
No. Exhibitors are not required to give away anything. However, if you have a prize drawing please contact Jenna Wilm or Teri Dobbs when you arrive. Winners can be announced at 4:45 during the social.
 
Additionally, ND SHRM Foundation Director will be reaching out for donations for the silent auction fundraiser.  We appreciate anything you can donate to the SHRM Foundation.
 
Is there an extra charge if two people are at the booth representing the same company?


 
No. Each booth will get two booth representatives. Please be aware that the names provided to work the booth will only be allowed to attend the day of the exhibitor show. If these booth representatives would like to attend more of the conference, they can register at a discounted rate of $200 to attend the entire three-day event. 
 
What times are specifically available for conference attendees to visit exhibitors?



 
The specific times marked for attendees to visit with exhibitors and sponsors are from 9-10:45, 12-1, 2:15-3, and 4:15-5. In between those times, concurrent breakout sessions with speakers will be occurring for attendees. The Exhibitor Showcase will remain open but we anticipate that traffic to be lighter in comparison to the previously listed times.
 
Will lunch be provided to exhibitors?

 
Yes. Lunches will be provided to exhibitors at their booths at a convenient time to not interrupt the show.
 
What time can exhibitors pack up their booth?

 
We will release exhibitors at 5:00, following the close of the social. We appreciate waiting until then to not disturb the social and to allow final interactions with attendees.
 
How do I register for the conference as an attendee?







 
After registering as a vendor, when the attendee registration is open, the main booth contact will receive a discount code and registration link. This code will allow for booth representatives to attend all three days for the cost of $200. Sponsors will receive complimentary attendee registrations with their packets.

A Bronze sponsor ($1500) receives one free registration. A Silver sponsor ($3000) receives three free registrations. A Gold sponsor ($5000) receives five free registrations. 
 
How many participants do you anticipate at the conference?
 
450
 
 
Is there a hotel room block?

 
Yes. The blocks will be released approximately 8/20.  Please see our accommodations page for addresses, rates, and block names.
 
Will an attendee list be provided to Exhibitors?
 
Yes, this will be emailed to the primary contact that registered for the booth.
 
How many Exhibitors do you anticipate at the conference?
 
40 exhibitors total will be allowed due to space constraints.
 
 
I want to ship my booth materials in advance. Where do I send it?


 
These can be shipped to the Holiday Inn Fargo, address: 3803 13th Ave South, Fargo, ND 58103. Please make sure you label the conference name “Governor’s Workforce and HR Conference” and your company name. This will ensure the easiest time in retrieving your shipped items.
 
How does my company become more visible at the conference?


 
If you’d like more visibility than the other exhibitors, we recommend sponsoring an item at the Gold, Silver, or Bronze level. For more information on this, check out our conference website, www.NDWorkforceandHR.com.
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